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Workspace access can come from ownership, organization membership, a guest link, or workspace visibility. These grants add together. Changing one grant does not cancel the others.

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Compare workspace visibility

API responses call the last two settings public and open. A guest link contains a secret ?share= value. A view link grants view access. An edit link grants edit access. The link does not replace access from another source. A view guest link does not remove open access. Open visibility still permits edits, but the current app hides Edit when someone enters through the view link. The plain workspace URL remains editable.

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Reduce access

Only the workspace owner can change visibility or manage guest links.
  1. Open Share and choose the narrower visibility.
  2. Open Workspace actions, then Workspace settings.
  3. Open Share links and revoke every link that should stop granting access.
Follow Create and revoke guest links for the full procedure. Changing visibility to Only you does not revoke guest links. Revoking one guest link also does not remove access from ownership, organization membership, workspace visibility, or another guest link. A version-pinned raw URL is a separate credential. Changing visibility or revoking an app guest link does not revoke that URL while its stored version remains available.

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Understand access errors

Reviewed July 20, 2026. Maintained by the Plannotator documentation team.
Last modified on July 24, 2026