Your Home can show personal and organization workspaces. A personal
workspace has no organization and has one owner. A workspace you create while
signed in or fork to Personal starts private. A claimed anonymous workspace
keeps its current sharing setting. An organization workspace belongs to one
organization, has one owner, and normally starts with access for every
organization member.
Hosted Workspaces calls an organization a team in buttons, tabs, and
messages.
Compare personal and organization workspaces
The owner can rename or delete the workspace and change its sharing settings.
An organization admin does not gain those owner controls unless Workspaces
reassigns the workspace to them when a member leaves.
Find an organization workspace
On hosted Workspaces:
- Open Home.
- Under Your organizations, select the organization. Workspaces labels
each organization row Shared home.
- Select Workspaces. The page lists workspaces under Shared with
[organization name].
The organization page shows organization workspaces that you own or that are
set to Your organization, Anyone with the link can view, or Anyone
with the link can view and edit. A guest link does not make a workspace
appear in this list. Another member’s private workspace stays hidden here,
even if a separate guest link lets you open it.
Your workspaces on Home contains every workspace you own and every
workspace set to Your organization from the organizations loaded into
your current session. If another owner changes an organization workspace to
Anyone with the link can view or Anyone with the link can view and
edit, that workspace may disappear from your Home list. Open the
organization’s shared home to find it.
Create a personal workspace
The browser’s New workspace action always creates a personal workspace.
Open the workspace form
From Home, select New workspace under Your workspaces.
Name the workspace
Enter an optional name, then select Create workspace. An empty name
creates an Untitled workspace.
Create an organization workspace
The browser cannot create an empty workspace directly in an organization or
move an existing personal workspace into one.
You can create an organization workspace in either of these ways:
- Fork a document, then choose the
organization as the destination. The fork creates one new organization
workspace with new history.
- Use the Workspaces API to create a workspace with the organization’s
org_id. See Use the Workspaces API.
Fork each document separately if you use the browser. Each fork creates its own
workspace. There is no browser action that moves the whole personal workspace
or transfers its history.
Do not use Share and Your organization to move a personal workspace.
The browser currently offers that choice when your account belongs to an
organization, but Workspaces rejects it because the workspace does not yet
belong to that organization. Create and organize a
workspace lists the
current alternatives. Understand ownership and member access
An organization workspace still has one owner. By default, every organization
member can view and edit it, while the owner keeps the workspace-management
controls. Admin and Member roles grant the same workspace access.
The owner can later make the workspace private or share it more widely. Guest
links give access separately from the workspace setting. See Who can view or
edit a workspace before
changing access.
When an admin removes a member, Workspaces gives the member’s organization
workspaces to that admin, including any organization workspaces the member kept
private. Personal workspaces and workspaces in other organizations do not move.
When a member leaves on their own, Workspaces gives those organization
workspaces to the remaining admin who joined first. Review the steps in Invite
and remove organization
members.
After an organization trial ends
After a trial ends, organization workspaces become read-only when Workspaces
reports the organization as expired. Workspaces keeps write access active when
the organization’s subscription status or billing exemption allows it. People
who still have access can keep reading documents, comments, versions, and
artifacts. Workspaces blocks changes to content and workspace settings, but
owners can still list and revoke existing guest links. Personal workspaces
remain editable.
What happens when a trial ends
lists the allowed and blocked actions.
Self-hosted Workspaces
A self-hosted instance has one configured organization. Every signed-in person
joins that organization as a member. The identity provider controls who can
sign in.
Self-hosted Workspaces shows one Your workspaces list. The current
Home may also show an empty Your organizations heading, but it does not
show a team row to open. The hosted Members and Settings team
pages are unavailable.
The New workspace action still creates a personal, private workspace. An
organization workspace appears in Your workspaces when your organization
membership grants access.
Reviewed July 22, 2026. Maintained by the Plannotator documentation team. 