Before you start
Your file must:- End in
.md,.markdown,.html, or.htm. - Contain non-empty UTF-8 text.
- Be no larger than 1.5 MiB.
Share the file
1
Choose the file
On the signed-out Workspaces page, drop the file onto Drop a file here,
or click to choose. You can also select that area and choose the file.
2
Copy the collaborative link
Workspaces creates the workspace and opens the document. The Share link
panel opens once. Select Copy link.
3
Send the link
Send the copied link to each person who needs the plan. A recipient can
read and comment. For a Markdown document, they can select Edit and
change it with you. HTML documents do not have the live editor.
4
Sign in and claim the workspace
Select Sign up to keep it and complete the hosted sign-in screen. When
Workspaces returns to the document, open Unclaimed and select Claim
this workspace.
Claim it before the shown date
An anonymous workspace expires after 30 days without activity. Reading, commenting, editing, or joining a live session through the Workspaces app counts as activity. An authenticated API or MCP read or write also counts. Workspaces records at most one deadline refresh per day. All activity that day shares that refresh. Raw-file requests,/s reads, and Git clone or fetch do not extend the date.
This prevents automated reads on those paths from keeping an unused share
active. Claim the workspace before the date shown under Share link or
Unclaimed.
If you create a workspace while signed in, or claim an anonymous workspace,
the anonymous expiry no longer applies.
Read Data retention and deletion
for the activity and cleanup limits.
Fix a file that Workspaces refuses
Who can view and edit a workspace
Check the workspace access setting and any guest links after you claim it.