> ## Documentation Index
> Fetch the complete documentation index at: https://help.plannotator.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Who Can View or Edit a Workspace

> See how private, organization, public, open, and guest-link access controls who can view or edit a workspace.

Workspace access can come from ownership, organization membership, a guest
link, or workspace visibility. These grants add together. Changing one grant
does not cancel the others.

## Compare workspace visibility

| Visibility                                 | Who can view                                                        | Who can edit                                                        |
| ------------------------------------------ | ------------------------------------------------------------------- | ------------------------------------------------------------------- |
| **Only you**                               | The owner and people with a valid guest link                        | The owner and people with an edit guest link                        |
| **Your organization**                      | The owner, organization members, and people with a valid guest link | The owner, organization members, and people with an edit guest link |
| **Anyone with the link can view**          | Anyone who can open the workspace URL                               | The owner and people with an edit guest link                        |
| **Anyone with the link can view and edit** | Anyone who can open the workspace URL                               | Anyone who can open the workspace URL                               |

API responses call the last two settings `public` and `open`.

## Understand guest links

A guest link contains a secret `?share=` value. A view link grants view access.
An edit link grants edit access. The link does not replace access from another
source.

A view guest link does not remove open access. Open visibility still permits
edits, but the current app hides **Edit** when someone enters through the view
link. The plain workspace URL remains editable.

## Reduce access

Only the workspace owner can change visibility or manage guest links.

1. Open **Share** and choose the narrower visibility.
2. Open **Workspace actions**, then **Workspace settings**.
3. Open **Share links** and revoke every link that should stop granting access.

Follow [Create and revoke guest
links](/workspaces/sharing/manage-guest-links) for the full procedure.

Changing visibility to **Only you** does not revoke guest links. Revoking one
guest link also does not remove access from ownership, organization membership,
workspace visibility, or another guest link.

A version-pinned raw URL is a separate credential. Changing visibility or
revoking an app guest link does not revoke that URL while its stored version
remains available.

## Understand access errors

| Result | Meaning                                                                                                                    |
| ------ | -------------------------------------------------------------------------------------------------------------------------- |
| `401`  | Workspaces cannot grant access from the request as sent. The requester may need to sign in or use the complete guest link. |
| `403`  | The requester can view the workspace but cannot make that change. Organization billing can also block a write.             |
| `404`  | The workspace or document does not exist, or Workspaces hides it from a signed-in person who cannot view it.               |

*Reviewed July 20, 2026. Maintained by the Plannotator documentation team.*