> ## Documentation Index
> Fetch the complete documentation index at: https://help.plannotator.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Create and Revoke Workspaces Guest Links

> Create view or edit guest links, protect their secret tokens, and revoke the access each link grants.

A guest link is a credential. Anyone with the complete URL can use its view or
edit grant without signing in. Guest links do not expire on their own.

## Create a guest link

Only the workspace owner can create or manage guest links.

1. Open **Workspace actions**.
2. Select **Workspace settings**.
3. Open **Share links**.
4. Select **New view link** or **New edit link**.
5. Select **Copy link** and store the complete URL before leaving the page.

Workspaces shows the secret URL once, when it creates the link. The link list
keeps its ID, access level, creation time, and whether it has been revoked, but
not the secret.

If you lose the URL, revoke that link and create another one.

## Choose view or edit access

* A view link grants view access.
* An edit link grants edit access.

A guest link adds access. It does not reduce wider workspace visibility. On an
open workspace, the plain workspace URL remains editable even if you create a
view link. The current app hides **Edit** when someone enters through that view
link.

## Revoke a guest link

1. Open **Workspace settings** and **Share links**.
2. Find the link by its ID and access level.
3. Select **Revoke**.

Workspaces revokes that token's grant and checks live sessions. It closes
sessions that rely on the token. If a check fails, an affected session can
remain open until it reconnects.

A recipient may still have app access through workspace visibility,
organization membership, ownership, or another guest link. A version-pinned
raw URL remains a separate way to read its stored file. If access must end,
review workspace visibility, organization membership, and every other active
guest link.

## Share guest links safely

* Send the complete URL only to the intended recipients.
* Do not place it in public logs, issue reports, screenshots, or source files.
* Create a separate link for each recipient and record its ID so you can revoke
  one without affecting another.
* Revoke a link sent to the wrong person, then create a new one.

Check how guest links combine with ownership, organization membership, and
visibility in [Who can view or edit a
workspace](/workspaces/sharing/who-can-access-a-workspace).

*Reviewed July 20, 2026. Maintained by the Plannotator documentation team.*